Location locking & Permission

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LOCATION LOCKING & PERMISSION – FINALIZATION STAGE


"Without permission, a great location is just a dream."

OBJECTIVE

To secure legal, logistical, and creative approval for all shooting locations with written permissions, ensuring zero disruption during production.

1. Final Location Locking (Creative + Budget Approval)

  • Creative Approval

    • Final shortlisted locations approved by Director, DOP, Production Designer
    • Ensure each location matches mood, tone, space & lighting need.

  • Budget Approval

    • Confirm location cost fits within line producer’s allocated budget
    • Check additional hidden costs: travel, generators, vanity vans, security

2. Permission Types Based on Location Category

Location Type Authority Involved Example
Private Property Owner / Landlord Houses, garage, factory, hotel
Government Property Local Municipality / Police / Collector Roads, public hospitals, parks
Religious Places Trust Committee / Local Priest Temples, mosques, churches
Heritage Sites Archaeological Dept. / ASI Forts, monuments
Educational Institutes Principal / Trust Board Colleges, schools

3. Documentation Required

  • NOC Letter (No Objection Certificate)

    • From owner or authority giving shoot access

  • Shoot Permission Letter (With Stamp/Seal)

    • From municipality or govt office

  • ID Proof & Crew List

    • PAN card / Aadhaar of producer
    • Day-wise list of crew and vehicles

  • Insurance (if needed)

    • Public liability insurance for accidents/damages

  • Advance Payment Receipts

    • For booking fee, security deposit (if applicable)

4. Police & Local Administration Intimation

  • Submit Letter to Police Station of the area with:
    • Date, time, purpose of shoot
    • Number of people involved
    • Vehicle numbers
    • Traffic impact (if any)
  • Carry hard copies on shoot day
  • Appoint 1 person from team to coordinate with local authority daily

5. Stamp Duty & Legal Checklist (for Bigger Films)

  • For premium/urban locations, check if stamp duty or GST is needed
  • Sign contract on legal stamp paper (₹100 or ₹500 depending on state)
  • Keep scanned + hard copies of all signed permission docs on shoot day

6. Crowd & Traffic Management (if outdoor shoot)

  • Local volunteers or private security
  • Hire traffic police (paid) if public road is used
  • Set up barricades + signs (with permission)

7. Emergency Backup Plan

  • Lock 1 alternate location per major setup
  • If weather or permission issue arises, immediate shift possible

 Sample Format – Shoot Permission Letter (for Municipal Property):

TO WHOM IT MAY CONCERN

This is to certify that M/s [Production House Name] is granted permission to conduct filming at [Location Name, Address] on [Dates] between [Time].

The team is responsible for:
- Maintaining cleanliness
- Not obstructing public movement
- Ensuring no damage to property

Permission granted by:
[Name & Designation]
[Signature & Seal]
[Municipal Department Name]

Final Checklist Before Shooting Starts:

  • All permissions signed & stamped
  • Crew list printed + shared with local authority
  • Police informed with acknowledgment
  • On-location emergency contacts listed
  •  Daily location manager assigned

Next Part Click here

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